Colorado Custom Elevator & Lift Inc. is looking to hire the right candidate to become a part of our rapidly growing company. We are a local, family owned and operated, full service Elevator Company specializing in installations, both commercial and residential, maintenance and service on existing equipment, as well as modernization and repairs. We pride ourselves on being a quality run business that truly exemplifies professionalism, craftsmanship, customer service and satisfaction. We are looking for someone who holds true to these qualities. This opportunity will provide many elements for the right individual to utilize their strengths and experience.
Responsibilities
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Maintain a filing system
- Interact with suppliers, and clients
- Maintain contact lists
- Provide general support to employees, managers and visitors
- Point of contact for clients
- Receive and organize vendor quotes
- Prepare and track transmittals for submittals of drawings and material selection for approval. Client follow up for approvals
- Coordinate all facets of monitoring projects including but not limited to scheduling, drawing and material submittals, project monitoring
- Create, process and track purchase orders. Maintain records of orders and follows up with vendors on shipment and delivery
- Maintain individual field employees calendars for daily work assignments for multiple teams and log work performed by field teams on daily basis
- Maintain and update Excel spreadsheet tracking field employees hours per job
- Process time sheets for field employees
- Close out packages to clients
- Apply for Permits
- Other tasks as assigned
Requirements
- Proven experience as an administrative assistant
- Previous employment in the construction industry is a plus
- Knowledge of office management systems and procedures
- Working knowledge of office equipment – printers, fax machines, etc.
- Proficiency in MS Office (Excel, Outlook, etc.)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School diploma